Finance Clerk Holiday Cover – Sheraton Grand London Park Lane

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Job Number 19108933
Job Category Finance and Accounting
Location Sheraton Grand London Park Lane| Piccadilly| London| Greater
London| United Kingdom
Brand Sheraton Hotels & Resorts
Schedule Full-time
Relocation? No
Position Type Non-Management/Hourly

Start Your Journey With Us
At Sheraton| we go above and beyond in everything we do. We are inspired by
our guests and one another – and are driven to make things better. We love
what we do| and we give it all we’ve got – on property and off. When guests
stay with us| it’s not just a room with a bed that they’re buying. It’s an
experience. We’re looking for someone who is ready to go beyond in everything
they do. If you are someone with a genuine drive to improve your life and the
lives of those around you| we encourage you to explore careers with Sheraton.

JOB SUMMARY

To carry out the role within the finance team to ensure that all measures|
targets and standard are achieved to the highest audit standard| in a
professional and efficient manner. Maintain finance records and carry out
administration duties relating to finance.

CANDIDATE PROFILE

EDUCATION

· Five GCSE or equivalent qualifications including Math’s and English|
Accounting / Finance or Hospitality qualification preferred.

OR

· Equivalent combination of education and experience.

SKILLS AND KNOWLEDGE

· Timeliness and accuracy in recording and reporting

· Ability to verbally communicate effectively with clients| suppliers and co-
workers.

· Flexible hours| (Weekend work may apply during month end / yearend/ late
shifts may be require to check floats)

· Ability to follow procedures and LSOPs closely

· Security and safety in work habits

· Hands on approach required

· Flexible team player – and strong communicator.

· Willingness to learn and develop as training will be provided.

EXPERIENCE

· Administration experience

· Excel skills to Intermediate level

· Knowledge of other Microsoft Office programs

· Opera and Micros experience preferred

· Hotel operations experience preferred

FINANCE ASSISTANT JOB FUNCTIONS

Accounts Receivable / Sales Ledger tasks

· Complete all direct billing ensuring correct back up is attached

· Apply all payments accurately| in a timely manner

· Chase all outstanding invoices| ensuring prompt payment in line with payment
terms.

· Make chase notes in Opera| so that clear records are kept of conversations
and expected payment dates

· Validate and check all event and group invoices and back up| to ensure that
all revenue has been correctly raised and billed to the correct client

· Liaise and answer client queries in a professional and courteous manner

· Process Marriott reward vouchers in a timely manner

· Process and allocate Marriott Reward redemption payments when received on
the Wash bill monthly. Allocate accurately.

· Ensure all PM accounts are checked out within 5 days of the completion of
the event or group

· Strive to achieve DSCO days and Ageing targets monthly

· Ensure all payment methods and deposits are in place for all events and
groups| prior to arrival. Liaise closely with groups and events team on any
challenges. Highlight to Finance Manager any specific issues

· Assist the Groups and events team in applying for credit from Shared Service
Centre| well in time of the event| wherever possible.

· Know the hotels LSOPs relating to credit management and ensure they are
applied in every case

· Ensure completion of month end task list

· Reconcile balance sheets relevant to Accounts Receivable and provide back up
in line SOPs

Revenue Controls

· Prepare and issue the Daily E pack in line with SOPs and LSOPs – highlight
issues and trends to Finance Manager

· Track responses to E pack and forward to Finance Manager.

· Ensure complimentary rooms for the night and previous night are issued for
approval by email daily and approval is granted as per LSOP on the day

· Check all credit card refunds and back up

· Ensure all revenue adjustments are posted in a timely manner with correct
and sufficient back up as per LSOP

· Report any usual or suspicious activity to the Finance Manager or Cluster
DOF promptly

· Check housekeeping discrepancy report daily and follow up where necessary

· Complete daily reconciliations and prepare for posting if applicable

· Reconcile all miscellaneous revenues

Accounts Payable / Commissions

· Validate CTAC commission on a daily basis and liaise with Shared Service
Centre in relation to changes and amendments to CTAC payments

· Manage Groups and Events commissions log| ensuring valid back up is received
for all commission accruals (ie contract).

· Reconcile log monthly and post month end accruals in a timely manner |
before P&L reviews at month end

· Manage payment for all groups and events commissions| following approval by
Events and Groups team – ensuring travel agents are paid swiftly

· Send at least weekly all invoices to Xerox for scanning

· Ensure completion of month end task list

· Liaise with suppliers regarding payment due| where necessary

General Cashiering

· Provide change to associates and managers as required.

· Manage the process of surprise float checks as per standard| maintain
records of checks and outcomes/ follow ups

· Ensure security of all cash within your control at all times

· Manage the guest query email address| replying within designated response
time to guests in a professional and courteous manner

· Follow guidelines set out on International Procedure for Finance &
Accounting Cash 1| (ISOP – Cash 1).

· Report immediately any cash shortages to Finance Manager or control
violations

· Ensure completion of month end task list

FINANCE JOB FUNCTIONS:

Work on one off ad hoc projects as and when required.

Work closely with the Finance Manager to provide ongoing support.

OTHER

Performs other duties as assigned to meet business needs.

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